Step | Key Task | Activities | Responsible | Output | Milestone Achieved |
One | Plan | - Situation Analysis and problem identification at the DHMT level
- Consultation with District Assembly – The Chief Executive and the Social Services Sub-Committee
- Zoning of communities in the district
- District CHPS Scale-up Plan
| The DHMT (DDHS and Public Health Nurses / Midwives) | - Compiled Situation Analysis of available resources and program requirements
- Detailed report showing the list of demarcated CHPS zones prioritized by year of implementation
| Detailed plan |
Two | Consult and raise awareness of CHPS | - Consultation and Sensitization of Health Workers
| DHMT | - Health workers accept CHPS Concept
|
Three | Dialogue with community leadership | - Identify contact persons e.g. Assembly man
- Meet with the community’s leadership
- Sensitize the chief and his elders highlighting key support areas from the chief and community (e.g. community durbar, workspace, land etc.)
| The DHMT (DDHS and Public Health Nurses/Midwives) | - Chief and elders of the communities making up the zone sensitized
| Community Entry Complete |
Four | Community Information Durbar | - Community Information durbars
- Participation by all communities making up the zone
- Address questions and concerns of community members
- Site selection and approval
- Roles and responsibilities of stakeholders including community members
| Community Leaders/ DHMT | - Informed Community Created
|
Five | Select and train CHOs | - Selection and Training / Orientation of CHOs
- Assess, counsel and select staff who are interested in community work
- Discuss with each selected staff the zone she/he will be assigned
| DHMT/SDHT | |
Six | Select, approve and orient Community Health Management Committee (CHMC) | - Selection of CHMC members based on the criteria outlined in section of CHMC in this guideline
- Durbar for approval of CHMC
- Orientation of CHMC
| Community Leadership, SDHT, DHMT | - CHMC members confirmed; and they sign a social commitment contract during the durbar
|
Seven | Compile Community Profile | - Compilation of Community Profile: Information on Geographic, Demographic Characteristics, Settlement patterns, existing human habitation, health features and facilities
- Read any available literature about the communities making the zone especially where the zone will be sited
- Ask individuals in the community about the history, norms, taboos, secret places, occupation etc.
- Conduct a transect walk to identify important landmarks including schools, churches, mosque, chief palace, market etc.
- Inform the opinion leaders on the need and time to register community members
- Register community members by community and by household
- Summarize the results to obtain population by community, number of households by community etc.
| DHMT; SDHT; CHMC members, District Assembly; Community Leadership | - Community Profile Brief and Register established
|
Eight | Compound Construction / Operationalize Compound | - Procurement (Construction, Renovation, Hiring, Renting, or Rehabilitation) of Community Health Compound for CHO residence
- Refer to the compound construction chapter for further details in the guideline
| CHMC | - Community Health Compound constructed
| Community Health Compound |
Nine | Provide CHPS Logistics | - Provide sufficient supplies, medicines, equipment, furniture and transport to CHPS Zone for service provision
| DHMT | - Logistics stocking and Management System Established
| Essential Equipment |
Ten | Durbar to launch activities of the CHPS zone | - Organize Community Information Durbar to formally launch CHPS in the community
- Formal introduction of CHOs to the community at the Durbar
| Community Leaders supported by DHMT/District Assembly | - Community awareness, understanding and support for CHPS and the CHOs
| Nurse Posted |
Eleven | Select Community Health Volunteers (CHVS) | - Selection of Community Health Volunteers. Select Refer to selection criteria for CHVs in the guidelines
| CHMC, SDHT | - Volunteers Acceptance of Status
| Volunteers Deployed |
Twelve | Approve CHV Selection | - Host Durbar to finalize the selection and gain approval of CHVs from community and community leadership
| CHMC, SDHT | - Community Approval Obtained
|
Thirteen | Train CHVs | - Training of Community Health Volunteers based on the training content spelt out
| DHMT, SDHT | Certification of Community Health Volunteers |
Fourteen | Procure Logistics, Equipment and Volunteers supplies | - Mobilization of Logistics and Equipping the Volunteers
| DHMT, SDHT | Logistics Management System Established |
Fifteen | Launch the CHPS zone | - Launch the CHPS zone
- Introduce CHMC, Volunteers and CHO during the durbar
- Introduce security man for the compound etc.
| Chiefs, Community Health Committee and SHDT | CHPS zone launched and services provided |
